White Sea Star, a leading company in Dubai, UAE, is hiring a professional Office Administrator & HR Executive to support its senior management team and oversee essential administrative and HR operations.
This full-time position is ideal for candidates with a strong background in secretarial work, HR processes, and office administration.
Company Overview
White Sea Star is known for its streamlined operations, professional workplace culture, and efficient business practices. The company is committed to organizational excellence and requires individuals who can contribute to smooth office functioning while upholding high standards of professionalism.
Job Summary
| Job Title | Office Administrator & HR Executive |
|---|---|
| Company | White Sea Star |
| Location | Dubai, United Arab Emirates |
| Job Type | Full-time |
| Career Level | Mid-Level |
| Date Posted | 8 July 2025 |
| Reference Code | SP295-10 |
Key Responsibilities
The selected candidate will serve as a bridge between executive management and operational teams, performing a hybrid role that includes administrative, HR, and executive secretarial responsibilities.
Administrative & Executive Support:
- Provide top-level secretarial support to senior executives (calendar, meetings, travel).
- Act as the primary contact point for incoming calls and visitors.
- Draft, edit, and manage correspondence, presentations, reports, and meeting minutes.
- Maintain efficient filing systems (digital and physical).
- Organize and manage office logistics, including supply ordering and vendor coordination.
HR & Office Management:
- Support HR processes such as staff attendance tracking and maintaining personnel files.
- Coordinate onboarding/offboarding documentation and procedures.
- Assist with planning internal events and training sessions.
- Handle document control, courier services, and administrative procurement.
- Maintain confidentiality and ensure a smooth daily workflow in the office.
Qualifications & Skills Required
| Criteria | Details |
| Education | Bachelor’s degree (required) |
| Experience | Minimum 2 years in a similar secretarial/HR/admin hybrid role |
| Communication | Excellent English verbal and written skills |
| IT Proficiency | MS Office (Excel, Word, PowerPoint, Outlook) |
| Organization & Multitasking | Ability to handle multiple priorities with attention to detail |
| Professionalism | High level of discretion, confidentiality, and maturity |
Compensation & Benefits
| Category | Details |
| Salary Range | Competitive (based on experience) |
| Employment Type | Full-time, permanent |
| Location | Dubai, UAE |
| Benefits | As per UAE labor law + performance-based perks |
Why Join White Sea Star?
- Opportunity to support senior leadership in a professional environment
- Engage in diverse responsibilities across admin, HR, and operations
- Work in a well-structured and growing organization in Dubai
- Gain hands-on experience in executive coordination and human resources
Application Process
Qualified candidates are encouraged to apply directly via GulfTalentSearch.com.
🔗 Apply now on GulfTalentSearch.com to be considered for this hybrid executive role.
📧 You may also send your updated CV to: careers@whiteseastar.ae with the subject: “Office Administrator & HR Executive Application – SP295-10”
Final Thoughts
If you’re a highly organized professional with a passion for both administrative excellence and HR coordination, this opportunity at White Sea Star is an ideal fit. You’ll play a crucial role in ensuring smooth daily operations and supporting executive leadership while contributing to a collaborative workplace culture.